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Quickbooks desktop payroll multiple companies free#

Select "New Employee." at the top menu.

Select "Employees" from the left hand menu or home screen.

These will link to your builder users in CoConstruct for transferring the time information. In order to enable your account to push Time Clock entries from CoConstruct to QuickBooks, you'll want to set up your employees in QuickBooks.

To set up a single entry, select "New Vendor" select "Add multiple vendors" to copy and paste a list of vendors from Excel.

Select "Vendors" from the left hand menu or home screen.

Your vendors in QuickBooks will integrate with your Trade Partners in CoConstruct to facilitate the creation of bills from purchase orders. To accurately track who you're paying for for job costs, you'll need to set up your vendors in QuickBooks. You can use our CPA Talking Sheet as a basis for this conversation. If you have questions about which of the above methods you should be utilizing for your business, you'll want to discuss this with your CPA.

Other instances where you might need more control over what you recognize as income and expenses for a period of time.

Once the home is sold, an adjustment would need to be made to the books to move costs over to expenses and offset the income received from the sale. This allows you to offset the liability of the loan you're incurring for the home by tracking purchases as assets.

Spec Home/Production builders who are financing projects internally.

This method of accounting is more common for: Any money you pay out will be held on your books as an asset (typically classified as "Work in Progress") and any money you receive from your clients will be held as a liability. Liabilities: Tracking costs in this way will generate a Balance Sheet for your jobs costs.

This is the most common method of accounting. Any money you pay out will be realized as expenses and any money you receive from your clients will be realized as income for your company in real time. Income: Tracking costs in this way will generate a Profit and Loss report for your job costs and overhead company expenses. To verify that you have what you need, you'll first want to determine how you should be tracking money in and out based on your business.

If you followed the steps above for setting up your company file, you should already be set up with the basic accounts needed for tracking expenses and income. You may want to check with your bookkeeper or accountant on the correct way to set up specific other accounts you might have. Any additional loans or credit accounts that you wish to track as part of your business finances.An Accounts Payable account where any money you owe to vendors will sit on reports until paid (this will be under "Other Account Types" > Accounts Payable).An Accounts Receivable account where any money owed to you by clients will sit on reports until paid (this will be under "Other Account Types" > Accounts Receivable).Any credit cards associated with your company that you'll want to use to pay for bills and expenses (these will be a "Credit Card" type).Any bank accounts associated with your company that you'll want to use to accept monies or pay for bills and expenses (these will be a "Bank" type).

The items above are the most typical settings for builders and remodelers and are the basic items needed to take advantage of the integration with CoConstruct.įirst, you'll want to set up the following accounts (select "Account" > New):

Quickbooks desktop payroll multiple companies free#

Time & Expenses > Company Preferences > "Do you track time?": Yesįeel free to go through the other settings and make adjustments as you may want.If you are in a state or area where you must collect sales tax from customers: Sales Tax > Yes > Add sales tax item for each tax you must assess.Payments > Company Preferences > un-check "Use Undeposited Funds as a default deposit to account".Jobs & Estimates > Company Preferences > "Do you do progress invoicing?": Yes.Jobs & Estimates > Company Preferences > "Do you create estimates?": Yes.

Go to Edit > Preferences and check the following settings:

Before starting to work in QuickBooks, you'll want to make sure some basic settings are adjusted.

Enter your sales tax number, address and phone number.

Select Industry > Construction General Contractor (unless otherwise applicable).

Once you've installed QuickBooks on your desktop, launch QuickBooks and choose the option for Create a new company > Start Setup.

If you're starting from the beginning with QuickBooks or starting out a new company file to start integrating with CoConstruct, here are the basic steps you'll want to take: